Data privacy statement, Psycon’s 360 questionnaire system

Last updated May 24, 2018

Register maintained by:

Psycon Oy
Mannerheiminaukio 1
00100 Helsinki
Finland

Contact person for register matters

Sinikka Viinikainen
Psycon Oy
Mannerheiminaukio 1
00100 Helsinki, Finland
tel.
+358 20 710 1200
firstname.lastname@psycon.com

Name of register

Psycon’s 360 questionnaire system

Purpose of and grounds for processing personal data

The register will be used to store the information about the persons participating in the 360 assessments and the persons giving them feedback. This information will be used for carrying out the 360 assessments on behalf of Psycon Oy’s clients. The processing of personal data is based on the agreements between Psycon Oy and its clients in the implementation of 360 assessments and leadership development and coaching. Each participant in a 360 assessment, and each person who gives feedback on the assessment, submit their personal data to the register on their own consent.

Data content of the register

– Contact information, including the data subject’s name and email address
– Job-related information, including work role, company name and business area / unit / department / team background
- Other background information, including date of the assessment and the data subject’s language used in this questionnaire.

The numerical estimates provided by each respondent in answering the questionnaire are recorded, as well as written feedback. The system also stores the IP address of each respondent, and the browser used.

Regular sources of information

The source of background information is the participant in the 360 assessment, or the client company’s contact person.

Regular information handover

No register information is disclosed to outside parties, i.e. to parties not involved in the production, development, or maintenance of Psycon’s 360 assessments.

Data transfer outside EU or EEA

Register data is not transferred outside the EU or EEA.

Register protection principles

The rights to use the register are exclusively restricted to persons participating in Psycon Oy’s assignments and to those who maintain the register. Access to the information contained in the register is protected by personal user IDs and passwords.

Rights of data subjects

The data subject has the right to ask the controller for access to personal data concerning the subject him- or herself, and to request correction, deletion or restriction of processing of such data. Requests for inspection must be made in writing and sent by email to psyconline@psycon.com. The data subject also has the right to object to processing of his or her own data, and to transfer such data from one system to another. The data subject is also entitled to file a complaint with the supervisory authority.